The Ultimate Office Moving Checklist
What you need to do before, during, and after an office move
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Communication
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Create a shared “Moving” folder for checklists, spreadsheets, contacts, timelines, budget and expense tracking, and other moving-related documents.
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Notify your employees face-to-face and in writing.
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Notify your landlord/property manager.
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Notify clients and business partners.
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Assess office inventory and list what will be moved, sold, stored, donated or discarded.
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Review safety procedures with your staff.
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Before Moving Day
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Schedule facility a walk-through with potential movers -- in current and new office spaces.
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Hire professional office movers.
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Schedule office furniture and tech set up for your new office.
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Designate company a supervisor to be present at each location on moving day.
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Plan office moving activities and events for staff.
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Book elevators and procure parking permits as necessary.
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Confirm details with your movers and notify them of any last minute changes.
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Pack and label your office and desk contents.
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On Moving Day
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Ensure staff and supervisors are on site.
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Disconnect technical equipment.
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Decommission your office space.
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After Moving Day
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Collect and cancel employee pass cards, keys, and building access codes.
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Cancel/transfer services, deliveries, and subscriptions.
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Update your business address and contact information across all touch points.
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Schedule pickup for your moving boxes.
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Hold orientation and welcome activities for staff and clients.
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