Weekly Meeting Agenda Template

A free checklist for all team meetings.

  • Before the team meeting

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  • Meeting has a clearly defined objective

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  • Necessary participants are determined

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  • Meeting time is set

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  • Meeting location is set

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  • Team meeting agenda is prepared

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  • Meeting agenda is distributed to the participants

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  • All other background material is distributed

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  • The meeting room is booked, prepped and ready

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  • During the meeting

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  • The team meeting starts on time

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  • Team meeting ground rules are established

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  • Meeting agenda is reviewed

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  • The purpose of the meeting is made clear

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  • Agenda is followed

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  • One topic is discussed at a time

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  • One person has the floor at a time

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  • Discussions are relevant

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  • Each agenda item was wrapped-up out loud

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  • Time schedule is followed

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  • Participation in the meeting

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  • All team members have a chance to express their opinion

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  • Open-ended questions are used

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  • Outcome of the team meeting

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  • Progress is made toward the objective

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  • Important discussions and decisions are summarized

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  • Responsibilities, assigned tasks and deadlines are documented

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  • Date, time and place for the next meeting is announced

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  • Team meeting ends on time

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  • Everyone leaves the room knowing the next step

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  • After the meeting

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  • Participants received a follow-up memo within 24 hours

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  • Delegation decisions are followed-up

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  • Unfinished business is put on the agenda for the next team meeting

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