Weekdone

Weekly Meeting Agenda Template

• Before the team meeting

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• Meeting has a clearly defined objective

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• Necessary participants are determined

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• Meeting time is set

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• Meeting location is set

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• Team meeting agenda is prepared

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• Meeting agenda is distributed to the participants

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• All other background material is distributed

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• The meeting room is booked, prepped and ready

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• During the meeting

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• The team meeting starts on time

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• Team meeting ground rules are established

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• Meeting agenda is reviewed

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• The purpose of the meeting is made clear

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• Agenda is followed

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• One topic is discussed at a time

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• One person has the floor at a time

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• Discussions are relevant

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• Each agenda item was wrapped-up out loud

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• Time schedule is followed

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• Participation in the meeting

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• All team members have a chance to express their opinion

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• Open-ended questions are used

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• Outcome of the team meeting

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• Progress is made toward the objective

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• Important discussions and decisions are summarized

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• Responsibilities, assigned tasks and deadlines are documented

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• Date, time and place for the next meeting is announced

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• Team meeting ends on time

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• Everyone leaves the room knowing the next step

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• After the meeting

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• Participants received a follow-up memo within 24 hours

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• Delegation decisions are followed-up

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• Unfinished business is put on the agenda for the next team meeting

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